Trustee (Secretary to the board of Trustees)

Our food bank provides emergency food and compassionate, practical support to people in crisis, while campaigning for a UK without the need for food banks. Without our volunteers, selflessly donating their time, we simply would not be able to support the thousands of people in crisis.

As the Secretary to the Trustees you will play a vital role to our food bank ensuring that we are meeting the demand for our services, providing help and support to people in crisis in the local community. Alongside this you will be authorised by the board of Trustees to manage many of the administrative duties such as taking meeting minutes, in accordance with any stipulations in the charity’s governing document.

As the Secretary to the board you will be expected to liaise with the chair and the Strategic Director, to plan, arrange and produce agendas and supporting papers for trustee meetings and for drafting the subsequent minutes with other duties to include but not limited to:

• Arranging and administrating trustee meetings and any sub-committees in line with legal, and other regulatory requirements, and in accordance with the governing document

• Supporting the trustees in fulfilling their duties and responsibilities, organising trustee induction and ongoing training

• Ensuring that trustee decisions are implemented in accordance with the charity’s governing document or other internal operational procedures

• Plan and prepare the committee meetings and AGM with others as appropriate (planning dates, booking rooms, sending out minutes and other papers. Minute committee meetings or ensure another minute taker is available

• Accurately record decisions and actions in the minutes and report to the next committee meeting on the progress of actions and the result of decisions